Template

Employee Leave Tracker

Easily manage employee leave, track Annual, Maternity, Sick Leave, and more.

Use this templatePreview template

HR & Recruiting

An employee's own leave page: annual, sick and maternity leave balances for the year, and their requests with status and reviewer

A manager's pending leave requests, grouped by employee, with the balance left after each request and buttons to approve or reject it

About this template

This leave tracking template is a simple yet flexible tool that helps small businesses manage employee leave effectively. It supports a range of leave policies, including Annual, Maternity and Sick Leave, and employees request leave directly through the app.

Admins create and assign custom leave policies to suit their organization's needs, and leave balances are calculated automatically, saving time and reducing the risk of manual errors. Employees can check their remaining leave for the year at any time, and managers have full visibility into team leave usage, so they can approve or reject requests with ease.

Beyond its core functionality, you can extend the template to work with shared Google Calendars, for a central calendar that shows team availability. Notifications can also keep everyone informed about leave requests and approvals, so communication across the business stays seamless.

Who it's for

Designed for small businesses that need a cost-effective, customizable way to track employee leave. It's ideal for HR managers, team leads or CEOs who want to avoid the complexity and expense of enterprise HR systems while still managing leave policies efficiently.

Whether you're running a startup or a growing business, the template adapts to your needs, so you can simplify leave management without sacrificing flexibility or control.

What's included

Annual, Maternity and Sick Leave policies, plus custom policies that admins create and assign
Leave requests that employees submit themselves, with their leave balances for the year
Leave balances calculated automatically, to reduce manual work
Review, approve or reject requests as a manager, with a full overview of employee leave usage for better resource planning

Why teams use it

A practical way to manage leave, without the need for expensive enterprise systems
Simple enough for employees to use regularly, with the flexibility for admins to customize policies
Extend it with shared Google Calendars, notifications for leave approvals and a central calendar of team availability
Leave tracking consolidated in one place, keeping your business organized and transparent